PRIVACY POLICY

1. Name and address of business

Acids Co., Ltd.
1-10-6 Shimbashi, Minato-ku, Tokyo 105-0004, Japan

Please refer to the corporate information available via the link below including the name of the representative and other information.
https://www.acids.co.jp/en/company/

2. Compliance with applicable laws, regulations, guidelines, etc.

Acids appropriately handles personal information by complying with laws, regulations, and guidelines such as those of the Personal Information Protection Commission.

3. Purpose Specification

Except where permitted by law, Acids will specify the purpose of use for personal information either by publicly announcing it (including through this Policy) or by notifying the individual. When personal information is obtained directly from an individual in writing or via an electronic record, Acids will explicitly state the purpose of use beforehand. Acids will always acquire personal information by fair and lawful means.

Except in cases where Acids has made a separate, individual announcement or notification, Acids shall use personal information appropriately within the scope necessary to achieve the following purposes of use.

(1) Personal information concerning a customer who has made an inquiry through Acids website

• To respond to, confirm, and/or make records of inquiries or consultation
• To provide information concerning Acids products, services, exhibitions, etc.
• For identity verification
• To implement and analyze questionnaires and campaigns
• For the development of Acids products and services
• To prevent, investigate, and identify scams, cyberattacks, and other potential illegal or fraudulent actions, and protect the rights and interests of Acids and third parties
• To investigate and deal with actions that are prohibited by the terms of use of the Acids website, etc.

(2) Personal information concerning business partners (in the case of corporations, their officers and employees)

• For contact required by business, fulfillment of contracts, business negotiations, etc.
• For management of business partner information

(3) Personal information concerning shareholders (in the case of corporate shareholders, their officers and employees)

• To exercise rights and fulfill duties based on the Companies Act
• To provide various benefits in accordance with shareholders' status
• To implement policies that facilitate the relationship between shareholders and Acids
• For record-keeping, notifications to government agencies, reporting, and other such actions for fulfillment of duties and management of shareholders based on various laws and regulations

(4）Personal information of job applicants

• For contacting and providing information to hiring/recruitment activity applicants
• For other uses necessary to hiring/recruitment activities

4. Joint use

Acids may share the following personal information with third parties for the purposes outlined below.
For inquiries concerning joint use, please utilize the inquiry contact in 10. below.

(1) Information that may be shared:

• (a) Name
• (b) Address
• (c) Company/organization
• (d) Telephone number
• (e) E-mail address
• (f) Details of inquiry

(2) Parties with whom information may be shared

5. Security Control Measures

For the security control of personal information, Acids takes the following measures to prevent unauthorized access, leakage, loss, or damage of personal information.

(1) Internal Security Control Measures
Acids takes all necessary and appropriate measures to ensure the security of the personal information we handle, such as implementing mechanisms to protect information systems that handle personal data from unauthorized access by external parties and from malicious software.

(2) Supervision of employees
In order to ensure the security control of personal information that is handled by Acids employees (“employees” in this paragraph refers to directors, audit & supervisory board members, executive officers, and temporary employees as well as Acids employees), Acids will implement the necessary and appropriate supervision, including establishment of personal information handling rules for employees and internal recording systems, inspections of the state of personal information handling, and provision of training to employees.

(3) Supervision of outsource companies
In cases where the handling of personal information is to be outsourced in whole or in part, Acids will conclude the necessary contracts with outsource companies and shall implement the necessary and appropriate supervision, including inspections of the state of handling, in order to ensure the security control of personal information.

(4) Understanding of the external environment
When handling personal information overseas, Acids shall gather information to gain an understanding concerning the protection of personal information in the relevant country, and shall take measures for security control on this basis.

6. Restriction of Provision to a Third Party

Acids will not provide personal data to a third party without the prior consent of the individual, except where such provision is permitted by law.

7. Relation to Other Privacy Policies

In Acids, in addition to this Privacy Policy, other privacy policies may be established by each business segment. In such cases, such other privacy policies take priority over this Privacy Policy.

8. Continuous Improvements of the Regulations

Acids has established internal regulations concerning the protection of personal information and will continuously strive to improve these regulations through regular review.

9. Requests for disclosure, etc., of personal information

When Acids receives a request for the disclosure, correction, cessation of use, deletion, etc., of personal information, Acids will respond promptly after verifying the identity of the requesting individual through a prescribed procedure.
Please contact the inquiry contact in 10. below with any questions concerning this policy or to exercise rights concerning your personal information.

10. Inquiry contact

Please use the contact form below for questions or complaints concerning Acids handling of personal information.

Inquiry Form